Church Partnerships Administrator
The San Diego Rescue Mission is built on beliefs that speak to the heart. We believe this is more than a job, that it’s a calling to love our neighbors and those in need the way that Jesus would. In our programs, we create a holistic approach to recovery and rehabilitation while ensuring that our building is a safe haven for men, women and children who have experienced homelessness.
The Church Partnerships Administrator serves as a member of the Church Partnerships Team and reports to the Vice President of Church Partnerships. This position manages the church/volunteer database, helps organize and manage volunteer events and supports the department’s marketing/engagement efforts.
To maintain and manage the integrity of the Church Partnerships and Volunteer Database and Records
- Understand and utilize all the beneficial features of the CRM software
- Create data standards, update contacts as needed and maintain accuracy
- Create a variety of specialized queries and run reports as needed
- Organize documentation for easy access and maximum efficiency across department
- Create and monitor a weekly dashboard to measure against departmental goals
- Stay abreast of software updates and train team as necessary
- Add weekly church “actions” into database
- Produce mailing lists based on church segmentation profiles
- Hand-write and/or address thank you notes, postcards
- Follow-up with churches after mailings either by phone or email
- Update the Chaplaincy and Chapel schedules to reflect sign-ups and cancellations
To Help Organize, Manage, and Lead Volunteer Events:
- Create welcome signage and set up space with necessary supplies (and tear down)
- Manage volunteer projects from start to finish, including check-in, providing a mission orientation and context for project(s), praying with them
- Take pictures/video of group projects (as applicable, given guidelines)
- Participate in the activity alongside the volunteers
- Debrief with volunteers at the close of each project
Social events for students
- Create flyers/sign-up sheets to promote events throughout the Mission
- Meet with Program Staff re: event details, set-up, promotion
- Prepare room for events (with staff/student help), and work with sound assistants on A/V (if needed) and setting up tables/chairs
- Greet volunteers as they arrive, get them started on project and attend to basic needs
- Manage and lead smaller events from beginning to end
- Take pictures/video (as applicable, given guidelines)
To Support our Marketing/Engagement Efforts with Church Partners:
- Assist with marketing materials (banners, brochures, flyers, social media posts)
- Follow up with churches after mailings (inviting them for a tour, setting up Zooms, etc.)
- Represent the Mission at local church events such as VBS and ministry fairs
- Assist with short videos upon request from church partners
To represent our Mission, Vision, and Values and continue to grow professionally and spiritually
- Embody a Mission-wide perspective beyond the specific program you serve
- Remain mindful of the organization’s Mission and Vision as a filter for all we do
- Embody the Mission’s organizational values: Faith, Integrity, Compassion, and Excellence
- Intentionally participate in spiritual disciplines and practices that continue to grow your relationship with Christ
- Willingly engage to resolve conflicts with co-workers, students/guests, and community partners as necessary
- Spend time daily in God’s word and in prayer
- Model servant leadership
- Pursue our values both privately and publicly
- Foster a coachable, approachable, humble spirit
The incumbent has a private office that is generally clean and comfortable. It may include some minor annoyances such as noise, odors, drafts, etc. The incumbent is in a non-confined office-type setting in which he or she is free to move about at will. The incumbent works in a residential setting, which consists of individuals who may have a mental or physical disability or illness.
- Physical resources may be limited, and in some cases, are donated.
- Must work evenings, overnights, weekends, and/or holidays as needed
The incumbent may spend a majority of time sitting, speaking and listening. He or she is expected to travel on a regular (or periodic) basis, as the job requires (see Qualifications above). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Please see chart below for further physical requirements.
- Climbing Crawling
- Picking Pulling
Lift minimum 30 pounds
Sit or stand for extended periods of time
Operate office equipment such as, computer, printer, telephone and fax
Walk on uneven ground
Exposure to excessive noise
Skills / Requirements
Education: Candidate must have a bachelor’s degree from an accredited college or university.
Experience: 1-2 years of database experience desired. Must be web-savvy and willing to learn all features and nuances of our database software. Experience with individuals experiencing homelessness, various addiction challenges, mental illness and/or dual diagnosis preferred. Nonprofit or church ministry experience a plus.
Skills and Abilities: Working knowledge of MS Office (Word, Excel, Access, Outlook); typing (min 35 wpm); coordinate and/or direct a variety of complex tasks and assignments simultaneously and successfully; exercise good judgment and make sensible decisions; attentive to detail; prioritize
effectively; effective oral and written communication skills; eagerness to learn and be trained; work both independently and as part of a team; provide information to public by answering questions and requests; regular, timely attendance.
Travel/Transportation: The incumbent must travel on a regular (or periodic) basis, as the job requires. The incumbent must have reliable transportation (public transportation may be acceptable depending on the purpose of travel). If the incumbent receives authorization to use a Mission vehicle to perform duties, he or she must present a current California driver’s license and good driving record in order to be placed on the Mission’s insurance policy.
This position is full time, eligible for benefits, employer pays 85% of medical, also included employer paid life/ADD and disability plan, vacation, paid holidays and sick pay. Dental and vision available at additional cost, voluntary benefits for life/ADD and a 401K retirement plan with employer match.
No phone calls please.
All openings are subject to change without notice, due to the volume of applications/resumes received, we are unable to respond to status inquiries. Please be assured that your information is being properly handled and forwarded to the appropriate hiring staff. If your skills and qualifications meet the needs of the job, you will be contacted. If attaching a cover letter please combine resume and letter in same pdf before uploading.
Pay: from $20/hour
Job Status: Full Time